Requisition Number: 2019-0931
Industry: Corporate Office Building
City: Louisville
State: KY
Position Type: Full Time (30+ hrs)
Work Schedule: 1st Shift
Pay Rate: 12.00

Administrative Assistant

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Description/Job Summary

Kenway Janitor Service is a private, family-owned janitorial service company. From the very beginning, we’ve remained true to our values. Our team is hard-working, responsive and reliable. We believe in delivering quality work, honoring our commitments and treating clients and employees with respect. We have earned a reputation as “people of integrity,” and it’s this reputation we work hard to keep! We’re proud of our family roots and have been committed to creating a cleaner, safer and healthier environment for our clients since day one.

We are looking to fill this position in the East Louisville, KY area.

Responsibilities/Duties

  • Understand and create spreadsheets for financial reports.
  • Process invoices for payment.
  • Process and assist bi-weekly pay, gather and tabulate time records for employees daily.
  • General data entry duties and office administration such as answering phone, filing, copying, etc.
  • Provide excellent service to client and employees.
  • Maintain administrative records and documents pertaining to the account.
  • Record minutes of meetings.
  • Greet and help walk-in visitors in a professional manner.
  • Prepare reports as assigned by Director and Regional Operation Manager.
  • Handle other duties as assigned by Director or Regional Managers
  • General office administration.
  • Handle other duties as assigned by Office Manager and/or General Manager.
  • Assist in administrative process of purchasing/ordering supplies and equipment.

Required Skills

MINIMUM QUALIFICATIONS FOR CONSIDERATION:

High school diploma required and Associate degree or higher preferred.  Three years successful office administration experience.

KNOWLEDGE, SKILLS AND EXPERIENCES:

1.  High energy level and enthusiastic.
2.  Proficient in Microsoft Office.
3.  Flexible hours.
4.  Experience with hourly time record-keeping procedures.
5.  Strong organizational skills.
6.  Excellent interpersonal skills.
7.  Ability to work in a team environment.
8.  Sense of urgency to complete tasks and meet deadlines; self-directed.
9.  Ability to handle confidential information.
10.  Ability to handle multi-faceted jobs with completing normal duties.

Details

The position will include bending, stooping, reaching, twisting, a lot of walking and lifting up to 40 pounds.

A criminal background check, results of which are not necessarily a bar to employment and a drug test are required.

Full benefits including medical, dental, vision, life, 401(k), STD, Vacation/Holidays.

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We are an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@vonachengroup.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

For more information, view the EEO is the Law Poster.